This policy applies to student who drop out or legitimately documented students who are dismissed.
(a) Termination date. The termination date for refund computation purposes is the last date of actual attendance for both live and distance learners. OCCR requires notice of cancellation/termination to be given by certified mail. The penalty for failure to give written notice is $25.00. The school shall require that notice be made by parent or guardian if the student is below the legal age. If a penalty is charged for failure to notify the school in writing such penalty may not exceed $25.00.
(b) Refund policy. Details of the school’s own definite and established refund policy for cancellations and terminations must, as a minimum, comply with the following requirements:
Rejection. An applicant rejected by the school shall be entitled to a refund of all monies paid minus any stated registration/application fee, not to exceed $25.00.
Three-day cancellation. All monies paid by an applicant will be refunded within three days after signing an Enrollment Agreement and making an initial payment.
Other cancellation. An applicant subsequently requesting cancellation shall be entitled to a refund of all monies paid minus a registration/application fee of 15% of the contract price of the course, but in no event may the school retain more than $150.00.
First week. For a student terminating training after entering school and starting the course of training but within the first week, the tuition retained by the school not exceed 10% of the contract price of the course, plus $150.00, but in no event more than $350.00. The Board may waive this requirement upon written request by the school if it feels the request is justified.
AAfter first week. For a student terminating training after one week but within the first 25% of the course, the tuition retained by the school shall not exceed 25% of the contract price of the course plus $150.00.
After 25%. For a student terminating training after completing over 25% but within 50% of the course, the tuition retained by the school shall not exceed 50% of the contract price of the course plus $150.00.
After 50%. A student completing more than 50% of the course is not entitled to a refund of any tuition.
SPECIAL CASES – In case of a student’s prolonged illness or accident, death in the family, or other circumstances that make it impractical to complete the course, the school shall make a settlement which is reasonable and fair to both parties.
Discontinued class – If a class is discontinued by a school while students are still enrolled in that class, and the school is still offering training in other areas, all monies (student loan, grant, etc.) paid the school for students enrolled in the class at the time it is discontinued will be refunded to the entity legally entitled to the refund. A school will have 30 days to restart the class or pay the refund.
(c) Application of policy. Tuition includes registration/application fees. Refunds are to be calculated for the periods of enrollment.
For courses longer than one period of enrollment in length, the cancellation and settlement policy shall apply to the stated course price attributable to each period of enrollment.
Percentage of course completion shall be computed on the basis of the amount of time in the course as expressed in contact, quarter or semester hours as listed in the catalog. If the catalog and enrollment agreement also show the course length in weeks, the refund may be computed using the number of weeks completed in lieu of contact, quarter or semester hours.
Any refund due shall be paid within 60 days after cancellation or termination, unless the refund is payable directly to the applicant or student, in which case it shall be paid within 30 days after cancellation or termination.
Students shall not be liable for periods of enrollment which they did not attend.
(d) Extra expenses. Items of extra expense to the student such as housing, board, instructional supplies or equipment, tools, student activities, laboratory fees, service charges, rentals, deposits and all other extra charges need not be considered in tuition refund computations provided they are separately shown in the enrollment agreement and catalog. When item of major expense are separately shown for this purpose, the school must also state its policy for reasonable settlement of such charges in the event of early termination.
(e) Severability of refund policy. The provisions of this section are severable and the invalidity of one shall not impair the enforceability of the remaining provisions.
Oklahoma College of Court Reporting
9636 N. May Ave., Suite 211
Oklahoma City, OK 73120